Development of an internal communication program

Development of an internal communication program
This assignment will be developed in two parts. Part A will be a report that is aimed at securing support and resources from the senior management team in your organization. Part B will be a three-four minute presentation giving an executive summary of the final report.
PART A
Choose a small to medium organisation that has a website or with which you are familiar (40-200 employees, no global companies or major vehicle manufacturers please). You will become the Corporate Communication Manager for this organisation. The aim of this assignment is to develop a report to your senior management team advocating the establishment of a comprehensive internal communication program within your organisation. In addition, the report will open negotiation for resourcing such a program, laying the groundwork for a strong negotiation position.
The aim of this report is to have the senior management team absolutely sold on the idea of the internal communication strategy, and to secure everything you ask for to allow you to implement this strategy.
In this report, you will include sections that will:
1. Introduce the report and give the reason/s for its presentation
2. Introduce and explain the concept of internal communication
3. Discuss the benefits of internal communication, giving some examples that have produced concrete outcomes in other organisations and that will resonate with your executive team. Use these examples to explain how they might work in your own organisation. This section should provide hard data from research on employee communication – avoid general statements and fluffy assertions that can not be proven. Include in your discussion any research and/or case studies that you have been able to find on employee relations and communication in the industry in which your chosen organisation operates.
You will need to use the Library’s online databases and extensive catalogue of online books to secure resources for this section.
It is expected that the case studies presented in the course materials will be extensively supplemented, especially with case studies from the industry that your organisation works in. They must be clearly introduced, clearly referenced and a one paragraph summary provided of the situation that prompted the organisation to introduce an internal communication program.
4. Outline your vision for an internal communication strategy in the organization, including:
• Three specific objectives – preferably these will emerge from outcomes that you have seen in the examples and which you think might be achievable in this organization.
• How you might segment the staff to create more manageable target publics and why you would do this; you should emerge from this step with a brief profile of each of the target publics (about 2-4 paragraphs on each). You could look at geographic location, their access to technology, their professional profiles (eg office staff, professional staff, factory floor staff, managers).
• What tools you might use to engage them (and why you have selected each tool, referring back to the characteristics of your target publics).

• 5. Develop a list of resources (including staff) that you will need to implement your strategy, and budget these. The resources list should emerge naturally from the tools list, so work through each tool and cost everything that might be needed to implement each one.
• 6. Sum up the benefits to the organisation, including drawing attention to the return on investment you expect will occur, based on your research and the resources required.
In such a report, referencing is VERY important as it boosts your credibility with your work colleagues and allows them to trust what you say. Use Footnote referencing, in HARVARD style.
Use layout and language to make this report easy to read. If a report is easy to read, the contents will be received favourably by the senior team. If it is hard to read, you start off with a grumpy manager even before you have tried to persuade this person to do something.
If you are presenting a list of features, use bulleted or numbered lists. Make good use of paragraphs – if it’s a new idea or direction, use a new paragraph.
The assignment will follow this:
1. Introduction
Introduce the company /background of organization (for example the company is a school, 2000 learners, 38 professional staff average turnover , located etc)
Reason for this report (development of an internal communication program and why you have identified the specific problem)
Introduce IC and why IC is important at this company.
How IC impact on organization
Benefit for organization with effective IC
Reasons for using key research and data to support your discussion
2 Main body/internal communication program to be implemented.
Introduce come case studies relevant to organization
Illustrate why these case studies can be successfully applied in your organization
Define objectives/ what will be achieved for the organization from such a program
Segmentation of staff into smaller groups and what each group needs to achieve for the program to be successful
Identify and select tools and explain how it can be used by the above mentioned smaller group
List the resources required to be able to implement to above mentioned plan
3 conclusions
Summary of the benefits of the program
4 recommendations
5Monitoring and evaluation