Information for employees relating to their employment will be kept in one file.

Analyze the scenario please.
Access to Personnel Files
Information for employees relating to their employment will be kept in one file.
Personnel files are the property of Company XYZ. Supervisors and management officials who have verifiable reasons to review the files may do so. Employees may review their files at any time during business hours. Information in the personnel file will be retained and maintained by the HR department and will not be disclosed without a release of information or judicial order.
Employees who question the accuracy of information in their personnel file can request the removal through HR.
1. Develop a new policy that ensures the organization is legally compliant.
2. Summarize how the new proposed policy supports either the strategic or operational role in maintaining a compliant work environment.